Leasing field note
A Practical Site-Visit Checklist for Commercial Tenants
The strongest location is the one that works after the tour is over.
A clear way to compare access, visibility, infrastructure, costs, and day-to-day fit before committing to a location. A useful decision begins by making assumptions visible and comparing each option on the same terms.
Start outside the suite
Approach the property the way a customer or delivery driver would. Note turning access, traffic flow, sight lines, exterior lighting, parking supply, accessible routes, and how clearly the building and suite can be identified from the street. Visit at more than one time of day when traffic patterns matter.
Trace the daily path
Walk from parking to the entrance, from the entrance to the suite, and from the suite to restrooms, loading areas, trash service, and shared amenities. Weather exposure, stairs, door widths, security controls, and the experience after normal business hours can all affect daily use.
Verify infrastructure
Confirm electrical service, heating and cooling zones, internet providers, water access, ventilation, floor loading, ceiling height, fire protection, and special requirements for the intended use. Available in the building does not always mean available in this suite.
Separate rent from occupancy cost
Request a plain-language explanation of base rent, common-area charges, utilities, insurance, taxes, maintenance responsibilities, deposits, and scheduled increases. Compare spaces using the same monthly and annual framework.
Write down open questions
Photograph conditions with permission, note promised repairs, and assign every unanswered item. The goal is not to eliminate every unknown during one tour; it is to make the unknowns visible before they become lease obligations.
Useful guidance should be specific enough to act on, clear about its source, and honest about what still needs professional verification.